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Benefits Eligibility

See details for:   • Fully benefits-eligible    • Partially benefits-eligible    • Changing status    • Random audits

Fully benefits-eligible employees

If you work at least 30 hours a week and are a regular, full-time staff or faculty member, then you are fully benefits-eligible.

Your Benefits

Benefit Takes effect
Health insurance (includes prescriptions) Your hire date. You will be automatically enrolled in the Aetna Plus health plan option at the employee-only level. You have 30 days from your hire date to make changes or opt out.
Dental and vision insurance If you choose to enroll, coverage begins on your hire date. You will not be automatically enrolled.
403(b) retirement plan The retirement plan is optional when you are new, but becomes mandatory at your one-year anniversary. You can participate at the voluntary level during your first year. See the retirement website for details.
Life insurance Coverage begins automatically on your hire date (for exempt) and 90 days after your hire date (for non-exempt)
Accidental Death & Dismemberment If you choose to enroll, coverage begins on your hire date (for exempt) and 90 days after your hire date (for non-exempt)
Short-term disability
  • If you choose to enroll, traditional coverage begins the first of the month following 30 days of employment.
  • Enhanced base coverage begins automatically after 1 year. You can choose to add buy-up coverage. 
Long-term disability

Coverage begins automatically on the first of the month after 1 year of employment

Flexible spending accounts

If you choose to participate, you can enroll the first of the month following 3 months of employment.

Tuition assistance

3 months from your hire date

Go for the Gold Any VUMC employee can participate in Go for the Gold. Please note, though, that you need to pay for the VUMC Health Plan to receive the up to $240 wellness credit.
Pet insurance Contact Nationwide Insurance at 1.877.738.7847 or visit their website.
Homeowner's insurance Contact MetLife at 1.800.GETMET8 or visit their website.
Auto insurance Contact MetLife at 1.800.GETMET8 or visit their website.

 

Covering Dependents

You can cover your spouse and your children or your spouse's children through the end of the month during which they turn 26. With approval, you can also cover disabled children over age 26.

 

If you and your spouse both work for VUMC, you have two options:

  1. You can each enroll at the employee-only level. With this option, you and your spouse can both participate in Go for the Gold, each earning up to a $240 wellness credit.
  2. One of you can enroll and cover the spouse as a dependent. With this option, only the employee enrolling would be eligible to participate in Go for the Gold.

Note that dependent children of VUMC couples can only be enrolled under one parent's coverage.

Partially benefits-eligible employees

If you are a monthly paid employee not already eligible for benefits, or a weekly or biweekly paid employee regularly scheduled to work 20 to 29 hours per week, then you are partially benefitseligible. TempForce (temporary), adjunct, flex or PRN employees are also partially benefits-eligible if they meet the previous requirements.

Your Benefits

Benefit Takes effect
Health insurance (includes prescriptions) If you choose to enroll, coverage begins on your hire date. You have 30 days from your hire date to enroll.
403(b) retirement plan The retirement plan is mandatory for staff once you have completed one year of service and 1,000 hours within a twelve month period. You can participate at the voluntary level prior to being automatically enrolled at the mandatory level. Part-time faculty are only eligible to contribute on a voluntary basis. See the retirement website for details.
Go for the Gold Any VUMC employee can participate in Go for the Gold. Please note, though, that you need to pay for the VUMC Health Plan to receive the up to $240 wellness credit.
Pet insurance Contact Veterinary Pet Insurance at 1.800.USA.PETS or online at www.petinsurance.com
Homeowner's insurance Call 1.800.GETMET8 or visit MetLife to get a free insurance review and a no-obligation quote.
Auto insurance Call 1.800.GETMET8 or visit MetLife to get a free insurance review and a no-obligation quote.

 

Covering Dependents

You can cover your natural, step or adopted children up to age 26. You can also cover disabled children over age 26. Your spouse is not eligible for coverage.

Changing Status

For employees changing from fully benefits-eligible status to partially benefits-eligible status.

If you change from a fully benefits-eligible position to a partially benefits-eligible position you will maintain some benefits. You have 30 days from the date you became partially benefits eligible to make changes to your benefits. Use My VUMC Benefits to make your changes.

Health plan

You and your dependent children will maintain your current health coverage but you will pay the part-time payroll premium. See the Benefits Overview 2017 for Faculty and Staff (VUnetID required) for details. If you no longer want coverage, log in to My VUMC Benefits and use the "new hire" enrollment window to waive coverage.

  • If you are enrolled in the health plan with employee only or employee plus child(ren) coverage, you will remain enrolled at that same level of coverage.
  • If you are enrolled in the health plan with employee plus spouse coverage, your spouse will be removed from your coverage. You will be enrolled in employee only coverage.
  • If you are enrolled in the health plan with family coverage, your spouse will be removed from your coverage. You will be enrolled in employee plus children coverage.

Retirement plan

Your eligibility for the retirement plan depends on the hours worked and length of service. Once you have met the eligibility requirements for the mandatory and matching contributions, you will continue to receive these contributions, even if you move to a partially benefits-eligible position. See the retirement plan website for details.

Other benefits

  • flexPTO. Employees who work 20 to 29 standard hours receive 75 percent of the flexPTO allotment. See the flexPTO website for details.
  • Pet insurance, auto and homeowner insurance. You are eligible for these benefits.
  • Dental, vision, AD&D, flexible spending accounts, short-term disability, long-term disability, life insurance. Partially benefits-eligible employees are not eligible for these plans.

Random Audits

VUMC reserves the right to audit eligibility and may require copies of any legal papers issued to establish a person as your spouse or child. Only copies of actual court documents issued by the respective courts will be considered as acceptable documentation for dependents. Attempting to insure someone who is not eligible may result in disciplinary action, up to and including termination of employment.


 

Disabled children over age 26. Unmarried children with mental or physical disability or disabilities who were already enrolled in the VUMC health plan prior to age 26 and dependent on you for support are eligible, regardless of age, provided you contact the Employee Service Center at least one month before your child's 26th birthday for the necessary paperwork to provide proof of disability. Thereafter, you will be contacted by Human Resources annually to verify eligibility


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