Human Resources

Human Resources

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Leaving VUMC

Health, Dental, Vision Coverage

  • Your health, dental and vision coverage ends on the last day of the month in which you leave VUMC.
  • You may choose to continue your health, dental and/or vision coverage on a self-pay basis through COBRA for up to 18 months. You have 60 days to elect COBRA coverage from the date of your COBRA-qualifying event. Initial payment is required within 45 days of election date in order for benefits to be provided under COBRA. Learn more.
  • You will receive a letter of credible coverage after your coverage ends.

Flexible Spending Accounts (FSAs)

  • Your contributions to your FSAs stop with your last paycheck (unless you are eligible and elect to continue contributions to your FSA under COBRA).
  • You can submit claims for expenses that you incurred on or prior to your last day of employment.
  • Claims are due by April 15, following the plan year of participation. You can file claims for eligible expenses incurred while you were in an eligible employment status by the filing deadline. You can email the Reimbursement Request Form, along with your receipts to help@mybenefitexpress.com or fax to 1-253-793-3766.
  • If you have a MasterCard for the Health Care Flexible Spending Account or Health Reimbursement Account, you must destroy the card and NOT use it past your termination date. You can file claims for eligible expenses incurred while you were in an eligible employment status by the filing deadline. If you use the MasterCard past your end of employment date, you are responsible to repay those charges. See the summary plan descriptions for more information.

Health Reimbursement Account

  • The Aetna HealthFund HRA, associated with the VUMC Health Plan, ends when your health plan coverage ends on the last day of the month unless you are eligible and elect to continue your health plan coverage under COBRA.
  • If you have VUMC's grandfathered HRA plan that deposits $25 a month into an account for medical claims, you have until April 15, following the plan year of participation, to file claims with benefitexpress. You can file claims for eligible expenses incurred while you were in an eligible employment status by the filing deadline. You can email the Reimbursement Request Form, along with your receipts to help@mybenefitexpress.com or fax to 1-253-793-3766.
    • If you have a MasterCard for the Health Reimbursement Account, you must destroy the card and NOT use it past your termination date. You can file claims for eligible expenses incurred while you were in an eligible employment status by the filing deadline. If you use the MasterCard past your end of employment date, you are responsible to repay those charges. See the Health Reimbursement Account Summary Plan Description for more information.

Retirement Benefits

You may request a distribution or rollover of any or all of your VUMC retirement funds at any time after you leave VUMC or you may choose to leave your retirement funds with your investment companies. VUMC requires most former employees with balances less than $1,000 in the Vanderbilt University Medical Center 403(b) Retirement Plan to roll their savings over to another plan or account, or take the balance as a distribution. Click here to learn more.

You may contact your investment company to make an appointment to discuss the details of your account. These representatives will be able to view your account information and discuss your future distribution options with you.

To request a distribution or rollover:

  1. Contact your investment company(ies) to request the appropriate form(s).
  2. For TIAA-CREF or VALIC, complete the form(s) and submit to VUMC's Office of Benefits Administration for plan administrator approval. Be sure your form includes your spouse's notarized signature, if you are married. Spousal consent is required for all distributions, regardless of the amount. Mail the TIAA-CREF or VALIC form(s) to: Vanderbilt University Medical Center Human Resources, Benefits Administration, 2525 West End Avenue, 5th Floor, Nashville, TN 37203.
  3. Fidelity forms should be returned directly to Fidelity.
  4. The plan administrator will approve the request and forward it within two business days to the investment company(ies). (The plan administrator will contact you if the form is incomplete).

Life Insurance

Your life insurance policy with MetLife ends on your last day of employment with VUMC. If applicable, you might consider converting your Group Term Life within 30 days of your last day of employment. Contact MetLife toll-free by calling 800.GETMET8, for more information.

 

flexPTO and Grandfathered Sick Time

Any unused flexPTO will be forfeited at the end of the fiscal year or upon the employee's last day of employment. If the employee has a negative balance at the end of the fiscal year or upon their last day of employment, VUMC reserves the right to deduct time owed from the next year's allotment or final paycheck. Grandfathered sick time is not paid out upon leaving VUMC.

 

Volunteer Opportunities

VUMC volunteers make a big difference every day for our patients, staff and visitors. Learn more about volunteering at VUMC.


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