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Human Resources

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Plan Eligibility: Staff/House Staff

Full-Time Regular Staff and House Staff

The retirement plan is optional at the voluntary level when you are new, but at your one-year anniversary and the completion of 1,000 service hours, you will be automatically enrolled at the mandatory level. Generally, enrollment will occur on the first day of the month following the completion of your 1 year of service and 1000 hours. (If you are covered by a collective bargaining unit, other plan terms may apply.)

Part-Time Staff

The retirement plan is optional at the voluntary level when you are new. Part-time/PRN staff are automatically enrolled at the mandatory level after completing both of the following:

  • one year of service, and
  • 1,000 service hours. 

If you do not work 1,000 hours within your first year of service, your hours will be reset for your second year of service. If you do not work 1,000 hours within your second year of service, your hours will be reset again and this process will repeat for each subsequent year of service. If you accumulate 1,000 worked hours during the course of your second or subsequent year of service, you will be automatically enrolled at the mandatory level generally on the first day of the month following your 1,000th hour worked that year. You will remain enrolled at the mandatory level from that point on, even if your hours are reduced. 

Contribution Levels

  • Mandatory. This level is required as a condition of employment and contributions must be made on a pre-tax basis (not Roth). The contribution is fixed at 3% of your salary and is matched 100% dollar-for-dollar by Vanderbilt.
  • Voluntary. You may choose an additional pre-tax or Roth contribution percentage up to the annual limit set by the Internal Revenue Service. The first 2% of your voluntary contributions are matched 100% dollar-for-dollar by VUMC as long as you contribute 2%. You must take action and enroll in the voluntary level to receive these matching dollars. For current IRS limits, please see the Investment Limits section. Due to IRS regulations, before voluntary contributions (and any corresponding match) can be calculated, any mandatory contribution amounts are to be deducted from salary, and then voluntary contributions are calculated on that resulting amount.

For More Information

Please contact the Employee Service Center. For complete details of the Retirement plan, refer to the Retirement Plan Summary Plan Description.


*For faculty, VMG and executive administration members: If your gross compensation exceeds $120,000 by December 31 of your first year working at VUMC, you will be deemed a highly compensated employee for that plan year and your match will stop until you reach the one-year anniversary of your appointment date. At that time, matching contributions will resume. A highly compensated employee is defined by the Internal Revenue Code Section 414(q) as a specified indexed amount ($120,000 for 2016). This is a requirement of the Plan to meet non-discrimination regulations. See the Faculty Manual, page 135, for a full explanation.


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