Human Resources

Human Resources

Life events: Changing your benefits outside Open Enrollment

life events new baby

Did you know? A change in your life makes you eligible to change your benefits outside the yearly Open Enrollment period (This year’s Open Enrollment begins at 8 a.m. on Oct. 3 and ends at 11:59 p.m. on Oct. 20).  Follow the steps below to request a change. You must complete steps 1 and 2 within 30 days of the qualifying event.

STEP 1: Event occurs

Qualifying life events include:

  • Marriage
  • Having or adopting a baby/legal guardianship
  • Divorce or legal separation
  • Gain or loss of coverage elsewhere
  • Death of a dependent
  • Employee purchases coverage through the Marketplace
  • Open Enrollment for your spouse occurs after VUMC Open Enrollment (in this case, you will be allowed to make a change to your benefits)

 

STEP 2: Make changes in My VUMC Benefits 

  • Go to My VUMC Benefits
  • Log in with your VUnetID and ePassword
  • Scroll down to the section titled My Life Changes (Family Status Changes)
  • Click on Declare a Life Change
  • Click on your qualifying event and then follow the instructions

 

STEP 3: Save documentation in case of audit

Here is a list of the documentation requested during an audit:

  • Marriage: Marriage certificate
  • Having or adopting a baby/legal guardianship: Birth certificate or final adoption court documents signed by a judge
  • Divorce: Divorce decree, first page with case number and last page with judge’s signature
  • Gain or loss of coverage elsewhere: Documentation showing that coverage began or ended through another employer or insurance company with the names of impacted dependents and date change to coverage took place
  • Death of a dependent: Death certificate
  • Employee purchases coverage through the Marketplace: Enrollment confirmation from the Marketplace coverage

 

If you have specific questions, please contact the Employee Service Center

 

For easy reference on the steps you need to take, use this chart. (Click to enlarge)

life events

 


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