Human Resources

Human Resources

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Transfers

Overview

Transfers occur when an employee moves from one position number to another. This includes promotions, lateral transfers, department changes, job change or demotion. All transfers should occur in accordance with the VUMC Transfer policy.

Note: Per VUMC policy, for non-exempt/hourly employees, pay increases or other salary changes for a transfer should only occur at the beginning of the pay period for the new position.

An employee may remain in the same department or change departments as the result of a transfer -- but if the position number changes, then the PAF Turnaround Document should be processed as a "Transfer."

When an employee is moved into a different position number, he/she will assume the home department, job code, job title, position number, pay group, regular/temporary status, full/part-time status, and compensation frequency for that position.

FAQs

We have an employee who is being transferred from an hourly non-exempt position to an exempt position. Do we have to wait until the first of a month to transfer them to the exempt position, since that is the beginning of a pay period?
No. The system will make an automatic adjustment to the exempt pay based upon the effective date.

What if a non-exempt employee transfers to another non-exempt position at a different rate of pay - can this be done in the middle of a pay period?
No, it must occur at the beginning of the new pay period.


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